Community Assistance Grants Program 

March to May 2025

Consider what you would like support for between July 2025 and May 2026. 

Prepare a basic plan, with a budget, that has formal support from your committee (a letter or copy of meeting minutes). You are welcome to request a one-on-one assistance meeting during April and May 2025.

Guidelines and Application Forms will be emailed to community and sporting groups in late March, as well as being available on this page. 

Monday 24 March 2025

Community Assistance Grants/Sponsorship Applications open. 

For more information email the Town via admin@eastfremantle.wa.gov.au 

Prior to submitting your application, please contact the Town's Communications and Engagement Officer on (08) 9339 9339 or email admin@eastfremantle.wa.gov.au.

Friday 2 May 2025

Applications close at 4pm. Late applications cannot be accepted. 

Mid-May 2025

A summary of applications will be presented to the Community Assistance Grants Committee, who will in turn make a recommendation to Council (for consideration at the June Ordinary Council Meeting). 

All applications will be advised, in writing, of the outcome of their application following this meeting (and the adoption of the Town's Annual Budget). 

Along with this notification, successful applications will receive details on how to claim their payment - noting that any previous monies received from Council must be acquitted prior to the release of this payment. 

July 2025 to May 2026 

Successful applicants - host your event or undertake your project. Remember to take photos, keep receipts and save media clippings.

Friday 29 May 2026

Submit your claim for payment (invoice) along with an acquittal that includes the requested supporting documents - receipts, photos and examples of media coverage. 

General guidelines

1. Consideration will be given to priority areas, not limited to, but including community safety, youth, sports, recreation, heritage and culture within the Town of East Fremantle.
   
   
2. Only one application per organisation per event/project per financial year, will be approved – however, an organisation can submit two applications, noting which has the higher priority.
   
   
3. The applicant organisation must operate from within the Town of East Fremantle and the majority of beneficiaries must be residents of the Town of East Fremantle. If managed by an outside group, demonstrated evidence that a high percentage of users reside in the Town must be provided.
   
   
4. Only not-for-profit community organisations will be considered eligible for funding.
   
   
5. You must contact the Town of East Fremantle to discuss your application prior to submitting it.
   
   
6. Projects may not materially commence before the announcement of successful applicants.

Funding amounts and requirements

1. Community Assistance Grants will be considered for funding amounts of up to $5,000.
   
   
2. Sponsorship Funding will be considered for an amount of up to $3,000.
   
   
3. For requests over $1,000, a copy of your group’s current financial statement is required. Please attach copies of quotes and estimates for all cash cost items over $500.
   
   
4. Council contributions will generally be limited to:

Project value	Council cash	Your contribution
Up to $1,000 (cash cost) 100% contribution
$1,000	$1,000	0
From $1,000 to $3,000 (cash cost) up to 50% contribution
$2,000	$1,000	$1,000
$3,000	$1,500	$1,500
From $3,001 to $9,000 (cash cost) up to 33% contribution
$4,000	$1,330	$2,670
$5,000	$1,650	$3,350
$6,000	$1,980	$4,020
$7,000	$2,310	$4,690
$8,000	$2,640	$5,360
$9,000	$2,970	$6,030
Projects (infrastructure / equipment only) over $9,001 (cash cost) up to 33% contribution, up to $5,000
$10,000	$3,330	$6,700
$11,000	$3,630	$7,370
$12,000	$3,960	$8,040
$13,000	$4,290	$8,710
$14,000	$4,620	$9,380
$15,000	$4,950	$10,050
Over $15,001	$5,000	Balance

In-kind work by volunteers

In-kind work undertaken by volunteers should be described and valued at a rate of $20 per hour for unskilled work and $25 per hour for skilled labour.

Note: salaries, recurrent operational costs and/or annual consumable items of equipment (i.e. balls) are not eligible for funding.

Funding agreement

If your organisation is successful in gaining grant assistance the following funding conditions will apply that will require the organisation to:

1. Expend the funds made available only on the agreed project, event or activity.
   
   Significant variations need to be reported as soon as they are known. Failure to do so may result in the voiding of the funding agreement and the cancellation or reduction of the grant funds.
   
   
   
2. Provide the Town with an Acquittal Report, including an invoice stating the Purchase Order number provided, copies of relevant receipts and details of how the funding was acknowledged. The approved funding will then be reimbursed.
   
   
   If the group is registered for GST, the tax invoice should show the grant amount PLUS GST.
   
   Groups not registered for GST are to provide an invoice for the grant amount only, showing the total as GST exclusive.
   
   Note: Under special circumstances, the organisation can apply to the Town for payment in advance rather than via reimbursement.
   
   
   
3. Indemnify the Town in so far as any activities relevant to the funding are concerned.

Ineligible projects

Some projects or events will be considered ineligible for funding through this scheme. These include:

1. Those deemed by the selection panel to be of direct benefit to a business, individual or profit-making venture, or any government department/agency (school ‘P&C’ groups are excepted).
   
   
2. Projects on private land (i.e. land that is not Crown Reserve or owned by/vested in the Town).
   
   
3.  Projects that have already commenced.
   
   
4. Projects that cannot demonstrate a local community benefit.
   
   
5. Any project submitted from a religious group for a religious purpose or for the provision or improvement of religious infrastructure (i.e. church buildings or grounds)

Eligible projects

Projects will be considered eligible if they can demonstrate that:

1. There is benefit to the wider community; and/or
   
   
2. Benefit is provided to Town residents through recreational, social or cultural means; and/or
   
   
3. Other potential funding sources have been sought, where possible. 
   
   

Successful 2024/2025 applicants included: 

Uniforms for:

• East Fremantle Bowling Club for social bowling volunteers to help identify the volunteers

Infrastructure for:

• Swan Yacht Club (improvements to the riverbank)

• Richmond Primary School P&C (upgrades to the library)

• East Fremantle Playgroup (a new fridge)

Equipment for:

• Lions Club of East Fremantle (equipment for children's train) 

• Fremantle Outrigger Canoe Club (canoe cradles) 

• Hurricane Dragon Boat and Outrigger Canoe Club (gym paddling and accessibility equipment)

• Fremantle Swan Dragon Boat Club (gazebo/marquee for sun protection)

• Fremantle Rowing Club (new oars)

• Fremantle Sea Scouts (tents and gazebo covers)

• East Fremantle Football Club (GPS units for the Women's and Colts football programs)

• Fremantle City Football Club (portable goals and free kick mannequins)

Other conditions

• Council reserves the right to consider and allocate funds without the right of appeal.
  
  
• Council reserves the right to request further information.
  
  
• All applicants will be advised, in writing, of the success or otherwise of their application.
  
  
• An Event Notification will need to be submitted for any public event.
  
  
• Canvassing of Elected Members in support of your application may result in disqualification.

Acknowledgement of support

A condition of acceptance of a Town of East Fremantle grant or other financial contribution includes formal or public acknowledgement of these funds.

Amount	Suggested acknowledgement
Up to $3,000	Town logo* and/or text "Kindly supported by the Town of East Fremantle" included on all advertising materials (hard copy and electronic), including programs.  Opportunity for the Mayor, or their representative, to attend the event or make a presentation where appropriate.  Statement via social media/organisation website upon completion.
Over $3,000	Town logo* and/or text “Kindly Supported by Town of East Fremantle” included on all advertising materials (hard copy and electronic), including programs.  Opportunity for the Mayor, or their representative, to attend the event or make a presentation where appropriate.  Statement via media release, social media and/or organisation website upon completion. Display of Council banner and formal acknowledgment at opening/event.  Town logo* on commemorative plaque on a structure, statue or building.

*Use of the Town of East Fremantle logo in line with the Town’s Style Guide which can be made available upon request. 

Should you require assistance with final preparation of your media release or require a copy of the Town’s logo for printed material please contact the Town’s Communications Officer via
admin@eastfremantle.wa.gov.au.

The Town offers the following guidelines to assist you to publicise your grant/contribution via a media release. The Town’s Communications Officer would be pleased to assist you with a joint media release.

The media release should summarise the main points with the most important information first including:

• The facts relating to the amount of the Town of East Fremantle grant/contribution and the purpose of the funding.
  
  
• Key dates of timelines.
  
  
• What difference the grant will make/has made to your organisation.
  
  
• A quote from a representative of your organisation relating to the grant and the work of your organisation.
  
  
• Contact details of a representative of your organisation for media enquiries.  

Apply for a grant or sponsorship today 

Community Assistance Grants Application Form (fillable PDF)

Community Assistance and Sponsorship Program Application Form (web form)